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How do I Switch Microsoft Outlook From Offline to Online. Add a signature file by clicking the "Signature" button around the window's ribbon. Both Lotus Notes and Microsoft Outlook are productivity software packages that allow you to definitely manage your email, address book, calendar and tasks. Microsoft Outlook's calendar lets you track appointments,. The calendar will display alongside another calendars you utilize in Microsoft Outlook. Microsoft Outlook is wonderful for storing and managing an email account in the organized, accessible manner. " The field number should automatically switch the signal from "995. Rules allow you to send custom messages to decide on contacts, automatically move emails to folders within Outlook, or forward the content to another recipient.